Privacy Policy.

Martiq Advokatbyrå AB, reg. no 559135-8105, Brunnsgatan 21 A, 111 38 Stockholm, is the controller for the processing of personal data described below.

For questions about our processing or to exercise your rights, contact us at the address above or by email at info@martiq.se.

Personal data is information that can be linked to a living natural person. We collect and process the following types of personal data:

• Identification data: name, personal identification number, contact details (email, phone, postal address).
• Matter-specific information: documents and information related to your legal situation, such as agreements, correspondence and other information necessary to provide legal advice.
• Financial information: payment details and other financial data required for invoicing and fee administration.
• Special categories of personal data: health data, trade union membership, political opinions and criminal offences, where necessary for handling your matter.
• Website data: IP address, cookie data, browser information and behavioural data collected during visits to our website.
• Communication data: email and name data in connection with newsletter subscriptions or other communications.
• Recruitment data: CV, cover letter, grades, references and other information submitted in connection with job applications.

We collect personal data directly from you when you contact us or instruct us. We may also collect data from external sources such as your employer, other persons related to your matter, public or private registers and other external sources.

There is no obligation to provide personal data to us, but without it we may be unable to accept an engagement or enter into an agreement, since we cannot then carry out the necessary conflict and background checks or other measures required by law and the rules of professional conduct.

We process your personal data to:

• Provide legal advice and representation.
• Comply with legal obligations, including anti-money laundering laws and the Swedish Bookkeeping Act.
• Administer engagements, including invoicing and fee reporting.
• Manage internal risk, including conflict checks.
• Archive matters as required by the Swedish Bar Association.
• Develop our methods and services.
• Send newsletters and other communications you have subscribed to.
• Process job applications.

Legal basis: performance of contract, compliance with legal obligations, legitimate interest, and consent (e.g. newsletters).

We share your personal data only where necessary to fulfil our engagement or where required by law. This may include sharing with courts, authorities, opposing parties and their counsel, and with our IT suppliers acting as data processors under data processing agreements. All sharing is subject to the duty of professional secrecy that applies to our practice.

We strive not to transfer your personal data outside the EU/EEA. If it does occur, we ensure adequate safeguards under the GDPR, for example through standard contractual clauses approved by the European Commission or transfers to countries with an adequacy decision.

We retain your personal data for as long as required to fulfil the purposes of the processing and in accordance with applicable law and the rules of the Swedish Bar Association.

• Engagement records: ten (10) years after the engagement has ended, or longer where justified by the nature of the engagement.
• Bookkeeping material: seven (7) years after the end of the calendar year in which the financial year ended, in accordance with the Swedish Bookkeeping Act.
• AML records: five (5) years after the end of the business relationship or single transaction, with extension up to ten (10) years upon request.

You have the right under the GDPR to request access, rectification, erasure, restriction of processing, data portability and to object to processing. You may also withdraw consent where processing is based on consent.

If you have a complaint, please contact us first. You may also lodge a complaint with the Swedish Authority for Privacy Protection (IMY).

For questions about how we process your personal data, contact us at info@martiq.se.